Implementing rewards in HeyTaco is a great way to enhance your team's recognition experience. Whether you're just starting with HeyTaco or have been using it for a while, this guide will walk you through the key steps to setting up a successful reward system.
Step 1: Understand Your Team's Reward Preferences
Start by engaging with your team to learn what types of rewards would be meaningful to them. Common categories include:
- Work-related Rewards: Items like monitors, desk accessories, or noise-canceling headphones.
- Wellness Rewards: Spa treatments, fitness classes, or wellness subscriptions.
- Personal Fun Rewards: Gift cards, travel perks, or experiences.
- Collaborative Rewards: Team outings, volunteer days, or charity donations.
If you are looking for reward ideas HeyTaco users have loved so far, check out our crowdsources meaningful reward ideas your team will love.
Step 2: Decide on Your Approach (New vs. Existing Teams)
For Teams New to HeyTaco (Less than 1 Year)
- Simply start by setting up rewards without adjusting any taco balances.
- Focus on introducing rewards that align with your team's interests.
- Use the default taco economy to guide initial reward pricing.
For Teams Using HeyTaco for Over 1 Year
- Consider Resetting Redeemable Tacos: Long-time users may have accumulated many redeemable tacos, which can lead to 'taco inflation.'
- Resetting redeemable tacos helps create a fresh start and ensures fairness in reward redemption.
- This reset does not affect given/received taco counts or leaderboard status—only the redeemable balance.
- Communicate the reset clearly to your team, explaining it's to ensure a fair and fun reward experience.
Step 3: Set Up Rewards in the Taco Shop
- Choose Your Reward Types:
- Gift Cards:
- Instant gift cards are currently available for HeyTaco for Slack customers only. These are pre-funded, and once redeemed, gift cards are automatically sent to the recipient's email address.
- For Microsoft Teams customers, gift cards can still be offered but need to be set up as custom rewards. These are manually fulfilled by the admin after redemption.
- Custom Rewards: Create personalized rewards (like gadgets or experiences) and manually manage fulfillment.
- Collaborative Rewards: Set team goals (like charity donations) that require collective taco contributions.
- Price Your Rewards:
- Start with a higher taco-to-dollar ratio to avoid quick depletion of rewards. For example, 8 tacos per $1.
- Monitor redemption trends and adjust pricing as needed.
- Consider setting limited quantities to encourage timely redemption.
- Leverage our Taco Value Calculator to determine the optimal taco exchange rate for your team.
Step 4: Communicate with Your Team
- Announce the rewards program launch and explain how it works.
- Clearly communicate any reset of redeemable tacos (if applicable).
- Share examples of available rewards to generate excitement.
Step 5: Monitor and Adjust
- Track how rewards are being redeemed and gather feedback from the team.
- Adjust pricing, add new rewards, and modify quantities based on engagement and budget.
- Use HeyTaco's analytics to stay informed about taco usage and reward trends.
Bonus Tips
- Add Fun Experiences: Include non-monetary rewards like "Lunch with the CEO" or "Lead a Team Meeting."
- Encourage Collaboration: Create group rewards that require team members to work together.
- Keep it Fresh: Rotate rewards and introduce new options regularly to keep the program engaging.
By following these steps, you'll create a rewarding experience that complements your team's culture and enhances engagement within HeyTaco. Happy taco-ing!